Cargo – Mail Room Objectives | Triadedaya.com

CARGO - MAIL ROOM OBJECTIVES

PT. TRI ADE DAYA - General Construction Contractor - International & Domestic Cargo

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MAIL ROOM OBJECTIVES

1. Sorting / Collection

Centralized Mailroom to undertake mail sorting
Internal mail distribution
Sorting of Incoming/outgoing mails for departments within Smart Express
Sorting of Incoming/outgoing mails for Smart Express branches within Jakarta
Sorting of Incoming hand delivered mail / from courier

2. Distribution

Sort outgoing mails received from various department or sub-units into individual cost-center
Sort outgoing local and overseas mails
Weigh and calculate postage for local and overseas mails
Check to ensure postage printing is clear on envelopes
Record postage incurred and balance postage used daily and monthly
Maintain statistic and file records
Reconcile invoices from all courier

3. Registered

Record all incoming and outgoing registered mails to and from courier company
Deliver mail to recipient and file records
Maintain Statistic (TT Report by courier only)

4. Dispatch / Clear Trays

Deliver mails / Parcels delivered at Mailroom
Distribute covers to departments and clear the out trays
Dispatch urgent covers to recipients within an hour

5. Documentation

Statistic of incoming and outgoing mail in department order for cost allocation
Monthly report on various performance parameters of Mailroom Services

6. Mail Tracking

Track the movement of mail upon request
File report on mail movement and delivery reports